First impressions at events start with check-in. Using iPads for event check in transforms registration into a fast, professional, and organised experience. In this guide, we show how iPads can streamline operations, improve attendee satisfaction, and simplify event management.
Why Choose iPads for Event Check-In?
Traditional methods like printed lists and manual forms are slow, error-prone, and outdated. iPads for event check in provide a modern alternative, helping organisers speed up entry, capture real-time data, and deliver a professional welcome.
Key benefits include:
- Rapid attendee processing
- Onsite badge printing and payment solutions
- Real-time updates across all devices
- Reduced staffing needs
- A polished, branded image for your event
Benefits of iPad Event Registration
| Benefit | Description |
|---|---|
| Speed and Efficiency | Check-in is completed within seconds, even during peak periods, keeping queues short and attendees moving. |
| Accurate Data Collection | iPads integrate directly with CRMs or event management platforms, ensuring clean, organised data ready for post-event follow-up. |
| Eco-Friendly Events | Replacing paper-based processes with digital check-in helps reduce waste and supports sustainable event practices. |
| Flexibility and Control | iPads offer options for self-check-in, VIP management, group entries, and onsite payments—all customisable to fit your event’s needs. |
Top iPads for Event Check-In and Registration
| iPad Model | Best For | Key Features |
|---|---|---|
| iPad 10th Generation | Small to Medium Events | 10.9-inch Liquid Retina display, A14 Bionic chip, strong Wi-Fi for quick and reliable check-ins. |
| iPad Air (M2) | Business and Corporate Events | Lightweight build, M2 chip performance, Wi-Fi 6E for fast, stable internet at busy venues. |
| iPad Pro (M4) | High-Traffic and Large-Scale Events | Available in 11″ and 12.9″ sizes, Face ID, M4 chip, and USB-C for broader accessory support. |
Essential Apps and Software for iPad Event Check-In
The right apps are critical to maximising the potential of iPads for event check in. Here are some top choices:
- Cvent OnArrival: Comprehensive check-in with badge printing capabilities.
- Boomset: Suitable for access control and on-demand badge production.
- Eventbrite Organiser: Ideal for managing ticketed events.
- Zkipster: Focused on VIP guest management with facial recognition options.
Choose apps that offer offline functionality to avoid disruptions if internet connectivity fluctuates.
Best Practices for Setting Up iPads at Events
To ensure everything runs smoothly:
- Preload and Test Your Apps
Install and thoroughly test all applications before the event to avoid technical issues on the day.
- Use Secure Stands and Kiosks
Protect your iPads and provide guests with a stable, polished check-in point.
- Guarantee Reliable Connectivity
Secure dependable Wi-Fi or have 4G/5G mobile hotspots available as backup.
- Provide Extra Charging Options
Equip desks with chargers, power banks, and extension cables to prevent battery issues.
- Customise the Check-In Interface
Add event logos, brand colours, and welcome messages for a professional look and cohesive branding.
Tips for a Smooth Event Check-In
Offer a seamless and professional experience with these practical tips:
- Train Your Team: Staff should be fully confident in helping guests and troubleshooting devices.
- Provide Clear Signage: Ensure guests can easily navigate to and through the check-in process.
- Enable Self-Service Check-In: Allow guests to complete their check-in independently to keep queues short.
- Prepare Backup Systems: Always have a printed guest list available just in case.
Small adjustments can make a major difference in guest experience.
About Scottish Hire
At Scottish Hire, we deliver comprehensive event technology solutions across Scotland and the United Kingdom. Our services cover iPad hire, laptop rentals, wireless networking, badge printing, and full onsite IT support. In addition, we offer AV equipment rentals, EPOS system hire, and a wide range of event printers to meet all your event needs.
Whether you are planning a conference, exhibition, corporate meeting, product launch, or festival, Scottish Hire supplies the technology and support necessary for a smooth, professional event experience.
Contact us today to learn how Scottish Hire can support your next event with expert solutions and reliable service.
Conclusion
Using iPads for event check in is now standard for delivering a professional, efficient registration experience. With the right iPad, app setup, and staff preparation, you can ensure a smooth check-in process that leaves a positive first impression on every guest.
Upgrade your event check-ins with iPads and set the tone for a successful gathering.